Assistant Project Manager (485653)

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assistant in Sofia we’re looking for?

Your future role

Take on a new challenge and apply your expertise in a new cutting-edge field. You’ll report to Petya, and work alongside dynamic, adaptable and forward-thinking teammates.

You’ll specifically take care of coordinate and manage the official correspondence in Bulgarian/English, maintaining consistent and through register.

Specific responsibilities of the role:

• Define, monitor and update the Document Master List;
• Maintain updated records of all approved documents and drawings;
• Input data into the standard follow-up files ensuring that the information is accurate and up to date;
• Manage all the documentation control actions, such as incoming/outgoing transmissions from/to the FIDIC Engineer/Customer  and other stakeholders, reporting and archiving;
• Coordinate the actions of the project team with respect to internal/external transmissions/submissions;
• Provide the KPI, and all reports related to the control of documentation to  the Project Manager, Project Engineering Manager based on the Document Master List;
• Check the codification used by project team;
• Maintain the documentation reference system up to date;
• Ensure all the documents produced/generated within the project comply with Alstom standard templates;
• Validate together with the Contract Manager if all the transmitted documents are in line with the contract;
• Establish, maintain and if necessary update the project Documentation Management Plan (DMP);
• Transmit weekly the DML  to the Project Team (status of the documents and correspondence);
• Managing the project electronic database and other required records;
• Follow up the IN/OUT mails at project level;
• Follow up the actions defined for the project team according to the correspondence;

• Coordinate and manage the official correspondence in Bulgarian/English, maintaining consistent and through register.

• Support drafting and creating official letters.

• Participate in key project meetings and support the PM as necessary.

• Proactively take on tasks assigned by the PM to drive the successful project implementation.

• Prepare and coordinate Project Reporting (Internal or External) as necessary.

• Act as a deputy in the absence of the PM on request only;

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• University degree
• Experience in documentation controlling.
• Advanced computer skills: Microsoft Office, Outlook, Internet.
• English and French knowledge
• Basic Project Management knowledge can be an advantage

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with new safety & security standards for rail traffic management
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our dynamic, friendly and flexible working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learnin
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension) 

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.