Coordinator, Fulbright Events (Hybrid)

The Institute of International Education (IIE) is hiring a Coordinator, Fulbright Events for our Fulbright Events team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

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This role is contingent upon funding.

Job Summary:
This position will work with the Fulbright Events team. This position provides financial, logistical and administrative support to GEDG teams in adherence with all client/sponsor, local government and IIE guidelines. This person develops project budgets, makes travel and other logistical and administrative arrangements, processes payments, reconciles budgets and communicates extensively with various internal and external stakeholders. Using sponsor databases and IIE financial systems, the Coordinator provides financial and logistical support for all types of projects. This position prepares monthly program deliverables, and support other administrative activities as needed.

Essential Functions:

• Prepares financial and program documents using IIE and sponsor databases. Maintains participant and financial data in databases and spreadsheets. May support other teams during peak times or as needed.
• Coordinates with internal teams to arrange participants’ travel, per diem, group meals at restaurants, community activities, and tickets to cultural events.
• Coordinates with internal teams for hotels, restaurants, ground transportation and other vendors as necessary for rates, reservations, event management and accurate and timely invoices.
• May make formal presentations to participants on financial, logistical and administrative aspects of the project; distributes prepaid cards and ensures compliance with program requirements.
• Communicates program policies and procedures via e-mail, telephone, and in person to internal and external stakeholders.
• Troubleshoots participant and project issues related to logistics, prepaid cards and emergencies.
• Assists with event financial reconciliation via payment processing, invoice management, and budget upkeep.

Qualifications and Experience:

Education and Work Experience:
•    Requires an Associate’s degree and at least two years of related work experience, or an equivalent combination of education and experience. 

Required Knowledge, Skills and Abilities:
•    Good organization skills with high attention to detail.
•    Ability to work on and prioritize multiple tasks.
•    Ability to work well under pressure and meet deadlines.
•    Good written and verbal communication skills.
•    Intermediate knowledge of Microsoft Office Suites.
•    Basic understanding and interest in finance and accounting principles and logistical coordination.
•    Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.

Salary and Benefits:
•    Hiring Salary: $50,756.91. A candidate's starting payrate is determined by the Union pay grade for the role and is in accordance with the Collective Bargaining Agreement. 
•    IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, retirement plans and a family medical leave benefits. Please visit our careers page for further details. 

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.