Executive Project Manager

Executive Project Manager

Under the direction of the Executive Director, the Executive Project Manager provides high-level administrative and project management support. This role combines strategic oversight of multiple projects with executive-level administrative functions. The Executive Project Manager ensures timely project execution, manages resources, maintains confidential records, and supports organizational leadership through effective communication, scheduling, and coordination. This position requires initiative, discretion, problem-solving skills, and the ability to manage multiple priorities in a dynamic environment.

Essential Duties and Responsibilities

Project Management

· Define project scope, objectives, and deliverables and maintain processes for managing scope during the project lifecycle, setting quality and performance standards,

and assessing risks.

· Drives strategic project scheduling and end-to-end workstream management.

· Predict and allocate resources effectively.

· Uses performance metrics to pinpoint inefficiencies and recommend corrective actions.

· Leverages project management platforms to coordinate and track all project activities.

· Coordinate with internal and external stakeholders, including legal and regulatory bodies.

· Research and prepare for RFPs, audits, and licensing requirements.

· Secure and manage program properties, including zoning and compliance.

· Effectively communicate barriers within a project on time.

Executive Support

· Manage the Executive Director’s calendar, travel, and correspondence.

· Schedule and coordinate departmental and interdepartmental meetings.

· Compile, format, and present key data insights through reports and presentations.

· Maintain confidential records and sensitive information.

· Serve as liaison between departments, staff, and external contacts.

· Assist in budget development and monitoring.

· Handle procurement, inventory, and invoice reconciliation.

· Manages logistics of departmental or other large-scale meetings, including invitation lists, RSVPs, seating charts, and caterers.

Administrative Leadership

· Train and supervise clerical staff.

· Direct administrative operations while ensuring alignment with organizational policies and procedural standards.

· Promote community relationships and partnerships.

· Participate in organizational planning and strategic initiatives.

· Determine organization and department needs for various agency services and program activities, including preparation and distribution of reports/data to appropriate personnel.

This list of essential functions is not intended to be exhaustive. One Hope United reserves the right to revise this job description as needed to comply with actual job requirements.

Qualifications

Education

• Bachelor’s degree required

Experience

· Minimum 4 years of experience supporting Senior Executives.

· At least 2 years of experience managing projects, preferably in Child Welfare or Nonprofit settings.

Certification

• Project Manager Certification preferred

Other

• Valid driver’s license and acceptable driving record with OHU required levels of coverage for auto insurance.