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Finance Project Manager - LIMITED Duration

City of Martinez
Temporary
On-site
Martinez, California, United States
$79.81 - $98.58 USD hourly

Now Hiring: Project Manager – Finance (Temporary, LIMITED DURATION)

The City of Martinez is seeking an experienced Project Manager to lead stabilization efforts within our Financial Reporting and General Ledger Division. Working under general direction, this temporary role will oversee accounting operations, grants compliance, budget support, and financial reporting while advancing audit readiness, strengthening internal controls, and mentoring staff through cross-training and process improvements.

Description:
Under general direction, the Project Manager plans, organizes, and supervises day-to-day operations of the City’s Financial Reporting/General Ledger Division, including accounting, grants compliance, budget support, and financial reporting. The position stabilizes operations, advances audit readiness, strengthens internal controls, and builds technical redundancy (cross-training) across the team. 
Maximum of 960 hours per fiscal year. This position is not eligible for City benefits.
Paid sick leave will be accrued in accordance with the Healthy Workplaces/Healthy Families Act of 2014 (Assembly Bill1522) (Does not apply to CalPERS Retired Annuitants).

City of Martinez invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. 
Information for CalPERS Retired Annuitants
CalPERS Employment after Retirement (Pub 33)


Representative Duties

Key Priorities

  • Lead month-end/quarter-end close; clear reconciliations (cash, bank, AR/AP, payroll liabilities, grants, capital assets).
  • Prepare audit-ready schedules, PBC lists, and documentation; coordinate with external auditors.
  • Drive grant management improvements
  • Support budget development and amendments; tie-out to GL, position control, and CIP.
  • Mentor staff; implement cross-training and coverage plans for critical functions (payroll, AP, cash receipting).
Essential Duties
  • Plan, assign, review, and evaluate work of professional/technical staff across accounting, and reporting division.
  • Manage general ledger, chart of accounts, and period/year-end close; ensure GAAP/GASB compliance.
  • Maintain capital asset accounting (additions, disposals, CIP to asset conversion, depreciation).
  • Lead grant accounting and compliance; prepare reimbursement requests and maintain auditable records.
  • Prepare or supervise preparation of statements, schedules, and notes for the Annual Comprehensive Financial Report (ACFR) or equivalent reports.
  • Support development of the budget (citywide roll-ups, fund statements, narratives, position schedules) and mid-year updates.
  • Monitor internal controls and segregation of duties; implement corrective actions and training.
  • Coordinate with IT/Systems on financial system improvements (e.g., Tyler MUNIS, ClearGov, clearing accounts and import templates).
  • Build a culture of professional, timely, and constructive communication with departments and external partners.

Qualifications/Education/Experience

Minimum Qualifications:
Education: Bachelor’s degree in Accounting, Finance, Business/Public Administration, or a related field.
Experience: Five (5) years of increasingly responsible governmental accounting/finance experience, including two (2) years in a supervisory or lead role.

Licenses/Certifications (Highly Desired)

  • Certified Public Accountant (CPA), or Certified Public Finance Officer (CPFO)
  • Valid California Class C Driver License (or ability to obtain).
Knowledge of:
  • GAAP and GASB standards for governmental entities; fund accounting; ACFR preparation.
  • bank reconciliations.
  • Grants and federal compliance
  • Public agency procurement and disbursement practices.
  • Financial systems and reporting tools (e.g., Tyler Munis, ClearGov) and advanced Excel.
Ability to:
  • Plan and deliver a 6-month stabilization plan with clear milestones and measurable outcomes.
  • Analyze complex financial data, diagnose issues, and implement practical controls and process improvements.
  • Lead, coach, and evaluate staff; set expectations and provide constructive feedback.
  • Manage multiple deadlines; communicate clearly with executives, staff, auditors, and the public.
Preferred Qualifications
  • Municipal finance experience in a California city or special district.
  • Experience leading external audits and publishing ACFRs.
  • Implementation or optimization of Tyler MUNIS modules (GL, AP, AR/UB, Payroll, Fixed Assets).
  • Retired Annuitant from CA cities.

Supplemental Information

SELECTION PROCESS:

Application Screening:
Applications, resumes, supplemental questionnaire and/ or other required documentation will be evaluated on a comparative basis. Those individuals whose materials best indicate possession of the stated requirements, may be invited to continue to the next step in the selection process.

SUPPLEMENTAL QUESTIONNAIRE:
All applicants are required to complete the questionnaire. This questionnaire will be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.

Supplemental Information:
DISABLED APPLICANTS: The Human Resources Division will make reasonable efforts in the examination process to accommodate disabled applicants. Please advise the Division of any special needs in advance of the examination.

VERIFICATION OF EMPLOYMENT ELIGIBILITY: 
As mandated by the Immigration Reform and Control Act of 1986, all candidates offered employment after November 6, 1986, must provide written proof that establishes identity and eligibility to work in the United States. This is accomplished by completing the Employment Eligibility Verification Form (I-9) and producing acceptable documents including but not limited to, United States Passport; State-issued Driver's License; Social Security Card; Birth Certificate; other acceptable documents that establish identity and eligibility to work in the United States.

THE CITY OF MARTINEZ HAS ADOPTED ORDINANCE 1057 C.S. WHICH PROVIDES EMPLOYEES WITH A SMOKE-FREE WORKING ENVIRONMENT.

THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE EITHER AN EXPRESSED OR AN IMPLIED CONTRACT. THE CITY OF MARTINEZ IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITIES IN CONFORMANCE WITH THE AMERICANS WITH DISABILITIES ACT.
Information for Retired Annuitants:

A retired annuitant is a CalPERS retiree who, without applying for Reinstatement From Retirement, returns to work with a CalPERS employer in a designated retired annuitant position. You don't need CalPERS' approval to work as a retired annuitant, however, you and your employer have equal responsibility to ensure your potential employment is lawful by meeting all of the requirements outlined in Employment After Retirement (PUB 33) (PDF).

The requirements are based on California Public Employees' Retirement Law (PERL)and federal tax law. If you work in violation of these laws, CalPERS must terminate your retirement and collect all the retirement allowance paid to you during the period of unlawful employment.

Basic requirements include:

  • Your position must be designated as a retired annuitant position (not any other full- or part-time position).
  • If you retire prior to your normal retirement age(i.e., age 55 for the 2% at 55 formula, age 60 for the 3% at 60 formula), there must be a termination of employment for 60 days between your retirement date and the date your employment as a retired annuitant will begin. In addition, there can’t be a verbal or written agreement to return to work as a retired annuitant between you and any CalPERS employer before you retire. If you have multiple retirement benefit formula ages, the highest benefit formula age applies, up to the maximum normal retirement age of 62 (i.e., age 62 for the 1.25% at 65 formula).
  • You must wait 180 days after your retirement date before you can return to work for a CalPERS employer. Exceptions to the 180-day wait period can be found in Employment After Retirement (PUB 33) (PDF).
  • Your salary must be an hourly pay rate that falls within the regular salary schedule for that position.
  • You can't be paid any other compensation or benefits in addition to the hourly pay rate.
  • Without exception, a maximum of 960 hours can be worked within a fiscal year (July 1 to June 30). Nonpaid or volunteer hours can't be used to exceed 960 hours in a fiscal year.
  • You will not accrue service credit or any additional retirement rights or benefits.

If you're on a disability or industrial disability retirement there are additional restrictions related to age, the type of work you can do, and a limit may be placed on your retirement allowance relative to your post-retirement earnings.

As a disability retiree, the law prohibits you from being employed without reinstatement in the same position from which you retired or in a position which includes duties or activities you were restricted from performing at the time of your disability retirement.