Marketing Project Manager

Company & Culture

Welldoc is at the forefront of digital health, driven by a powerful mission: empowering better cardiometabolic health through AI-powered, personalized digital tech, with a vision to be the leading advanced AI digital technology partner across the healthcare industry. We're a team passionate about leveraging cutting-edge science to improve lives, united by core values of collaborative innovation, accountability to excellence, customer focus, efficiency, and unwavering integrity, quality, and safety.

At Welldoc, you'll thrive in a collaborative and innovative environment where your contributions directly impact our mission. Recognized as a Great Place to Work for the past four years and named to Modern Healthcare’s Best Places to Work 2025, as well as being an industry thought leader featured at SXSW and in the Wall Street Journal and Economist, we invite you to make a real difference in healthcare with us.

Job Purpose

As a Marketing Project Manager, you will be responsible for project management and delivery of marketing programs and tactics across multiple clients or workstreams. You will be responsible for flawless execution and on time delivery of marketing assets. As Project Manager, you will create and own the project plan and manage day-to-day tasks from project start to completion. Critical to the success of this role: setting expectations and managing project scope, timelines, tasks, and team communication. This is a hands-on, roll-your-shirts sleeves-up role that requires management of tasks cross-functionally. This role may include direct engagement and coordination with clients. More specifically:  

• Project Management: Expertise in developing project plans and owning end-to-end delivery using enterprise project management tools like Smartsheet.  

• Asset Lifecycle Management & QA: Ability to oversee the entire "Annotate-Edit-Review- Approve" workflow, including meticulous proofreading and quality assurance (QA) for all marketing deliverables. 

• Cross-Functional Facilitation: Skill in managing tasks and communication across teams including Client Marketing, Client Success, Marketing Operations, Design, etc. 

• Risk Mitigation & Problem Solving: Proactively identify dependencies and risks while developing contingency and "best-case" resolution plans. 

• Technical Tool Proficiency: Expert in project management tools (eg. Smartsheets, Wrike, Asana, Monday), Microsoft Office Suite, Google Workspace and Adobe. Experience in Salesforce Marketing Cloud and Figma are a plus.  

Responsibilities  

Project Management  

Leading the project lifecycle by creating timelines, setting expectations, managing scope, and ensuring flawless, on-time delivery across multiple workstreams. 

• Manage multiple workstreams and timelines.  

• Develop, maintain, and own detailed project plans, tasks, and timelines.  

• Own tracking project progress, tasks, key decisions, and deliverable status.  

• Proactively identify and address issues, dependencies, and risks. 

• Develop contingency and best-case scenarios and resolution plans.  

Asset Management & Operational Quality Control 

Owning the "Deliverable Review Process", managing Design team and maintaining digital assets within a DAM system.  

• Own seamless review, edits, approval, archival of marketing assets. 

• Manage internal and client review of marketing assets and content. Annotate required edits. Oversee Design Team pull-through of edits. Proof and QA all marketing deliverables.  

• Own maintenance of client-facing marketing assets within Digital Asset Management System
    

Communication & Documentation 

Managing projects through consistent, daily communication while ensuring all deliverables, process flows and copy documents are maintained. 

• Schedule priority meetings, document meeting minutes, follow up on actions and escalate issues.  

• Own Marketing scrum agenda, recap, and status reports.  

• Maintain documentation including copy docs, process flows, etc.  

Required Skills & Experience  

• 5+ years of experience in a Marketing Project Management Role.  

• Expert in marketing project management – healthcare / biotech / life sciences industries experience is a plus.  

• Solid organizational skills and proven ability to multitask across multiple workstreams.  

• Proficient in marketing, marketing production, and marketing operations.  

• Advanced, day-to-day experience with at least one major project management platform (e.g. Asana, Monday, Smartsheet, Wrike).  

• Highly proficient in Microsoft Office Suite, Google Workspace, Adobe, etc. 

• Experience with CRM (Salesforce Marketing Cloud) and design platforms (Figma) is a plus. 

• Detail obsessed with extreme attention to detail and impeccable proof-reading skills.  

• Excellent verbal and written communication skills.  

• Comfortable navigating ambiguity, proactively identifies gaps or issues and provides solutions. 

• Flexibility and ability to operate in fast-paced work environment.  

• Able to work as part of a group and independently without significant oversight.  

• Agency experience is a plus.  

• PMP certification is a plus.  

Compensation & Benefits

Welldoc offers a competitive compensation package which, in addition to salary, includes generous PTO, medical insurance, dental insurance, vision care, life and disability insurance, retirement benefits. and the opportunity to participate in health savings accounts and/or dependent care accounts. The anticipated salary range for this role is $80,000-120,000 per year, with the expectation that candidates meeting the minimum qualifications of the role be eligible for up to the midpoint of the range.

Upon receipt of a conditional offer of employment, you may be required to complete and clear a multi-panel drug screening process.  This screening is in connection with requirements set by certain of the Company’s customers, with which you may be working in this role, and will at all times be administered all applicable laws. 

Welldoc is an equal opportunity employer and prohibits discrimination and harassment of any kind. We offer an inclusive workplace and will not tolerate discrimination against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status or parental status.