Onboarding Coordinator & Refrigerant Admin

Hunton Services is seeking a highly organized and proactive Onboarding Coordinator & Refrigerant Admin to support both refrigerant management and technician onboarding efforts. This critical role ensures compliance with environmental and safety regulations while also facilitating a seamless onboarding experience for new field technicians. The ideal candidate will be detail-driven, service-minded, and passionate about operational excellence and technician readiness.

Key Responsibilities:

Refrigerant & Compliance Management:

• Track and reconcile refrigerant inventory across shop and truck stock.
• Maintain and update purchasing logs using Asset Panda and SharePoint.
• Monitor refrigerant tracking in WennSoft and follow up on discrepancies.
• Coordinate and track EPA refrigerant certifications for technicians.
• Generate and distribute refrigerant usage reports to internal teams and customers.
• Monitor compliance with fire extinguisher and electrical glove requirements.
• Maintain up-to-date customer equipment lists.
• Stay informed on EPA regulations and safety certification requirements.

Technician Onboarding & Training:

• Lead and coordinate the onboarding process for new field technicians.
• Deliver training on company systems, including MobileTech, XOI, Asset Panda, and workflow tools.
• Facilitate orientation on payroll, policies, safety, and operational procedures.
• Collaborate with HR, Payroll, Safety, and Service Coordination to ensure a smooth onboarding process.
• Maintain onboarding schedules, materials, and documentation.
• Track technician progress and readiness for field deployment.
• Provide refresher training and ongoing system support as needed.

Qualifications:

• Associate degree or 3–5 years of relevant administrative, training, or compliance experience.
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint).
• Strong organizational, communication, and customer service skills.
• Familiarity with HVAC industry systems (MobileTech, XOI, Asset Panda, WennSoft) is a plus.
• Ability to manage multiple priorities and maintain detailed records with accuracy.