Project Assistant/ Project Coordinator Assistant

Renogy aims to become a global leader of independent clean energy solution. We are seeking and empowering talents to build a team of world-class product innovation and development by fully leveraging clean energy ecosystem to better engage with customers to drive clean energy love and product innovation. From small power banks to complete solar kits, we pride ourselves on supplying top-of-the-line off-grid solar equipment.

Position Overview:

RENOGY X is seeking a highly organized and detail-oriented Project Assistant / Project Coordinator Assistant to provide essential administrative and operational support to the Project Manager. This role is crucial in maintaining project documentation, coordinating schedules, facilitating communication, and supporting various project-related activities. The ideal candidate is proactive, an effective communicator, and eager to learn project management methodologies. This is a great opportunity to grow within a dynamic team and contribute to the success of ongoing projects.

Duties and Responsibilities:

This position will be responsible for leading a variety of activities including, but not limited to:

• Perform general administrative duties such as scheduling meetings, preparing agendas, taking detailed minutes, and distributing them promptly.
• Organize and maintain project files, documentation, and records (both physical and digital) in an organized and accessible manner.
• Prepare and format various project documents, reports, presentations, and correspondence.
• Act as a central point of contact for internal and external project stakeholders, directing inquiries as appropriate.
• Facilitate communication between team members, departments, and external vendors/clients.
• Help coordinate project meetings, workshops, and training sessions, ensuring necessary resources are available.
• Distribute project updates and relevant information to team members and stakeholders.
• Assist in maintaining and updating project plans, schedules, and timelines under the guidance of the Project Manager.
• Track project progress, deliverables, and milestones, noting any deviations.
• Help prepare progress reports, status updates, and other project-related summaries.
• Ensure all project documentation adheres to established standards and is accurately filed.
• Assist in monitoring project budgets, tracking expenditures, and processing invoices.
• Help organize and track project resources, including equipment, materials, and personnel assignments.
• Support the Project Manager in assigning and tracking tasks, ensuring team members have the necessary information and resources.
• Follow up on action items and pending tasks to ensure timely completion.
• Assist in maintaining logs for project risks, issues, and change requests.
• Help track the resolution of identified issues and the implementation of approved changes.
• Contribute to the identification of process improvements for project administration and execution.
• Learn and adhere to company-specific project management methodologies and tools.

Qualifications:

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 1-3 years of experience in an administrative support, coordinator, or office assistant role.
• Previous exposure to a project-based environment or direct project support is preferred.
• Experience with project management software such as Asana, Trello, Microsoft Project, or Jira is a plus.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and high level of accuracy in data entry and administrative tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive and self-motivated with a desire to learn and grow.
• Strong problem-solving skills and ability to escalate issues appropriately.
• Ability to work effectively in a collaborative team environment.
• Flexibility to adapt to changing priorities and project demands.

Working Conditions:

(Typical office conditions include the below)

• Will sit, stand, or walk short distances for up to the entire duration of a shift.
• Will lift, push, or pull up to 40 pounds on an occasional basis.
• Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis.
• Must be able to comply with all safety standards and procedures.
• May reach above shoulder heights and below the waist on a frequent basis.
• May stoop, kneel, or bend, on an occasional basis.
• Able to adapt to different time zones and manage a flexible work schedule to accommodate client meetings and industry events.
• Hours occasionally exceed 40 hours per week.

Other:

• Other duties as assigned.

The equal employment opportunity policy of the Renogy provides for a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state, and local law. Renogy hires and promotes individuals solely based on their qualifications for the job to be filled.

Renogy reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and employees.

Renogy also provides a work environment in which each employee can be productive and work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation, bullying, discrimination, or harassment. We expect and require the cooperation of all employees in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all employees and applicants.