Project Manager - 16971

Role: Project Manager
Priority Location: Global (Latin America or South Africa)
Working Hours: Monday-Friday, 40hrs/week, aligned with Eastern Time (US)
Type of job: Fully Remote
Start Date: ASAP
Salary Range: $1,800-$2,500/month
The final offer is at the client’s discretion and may exceed the salary range for exceptional candidates, subject to the candidate’s interview result, skills, and experience.
 

About the Role: We are looking for a Project Manager with strong Executive Assistant capabilities to give the founder significant leverage day to day. This person will sit at the center of operations: organizing projects, keeping deliverables on track, capturing and distributing information, and holding stakeholders accountable.

This is not a passive assistant role. The right candidate is assertive, structured, and proactive. You are comfortable managing up, pushing for decisions, and ensuring commitments are met across multiple client engagements.

Key Responsibilities:

Project Management

• Organize, track, and update project plans across multiple client accounts in partnership with the founder.
• Capture live notes in client and internal meetings, including action items, owners, and deadlines.
• Translate meeting outcomes into structured tasks and follow-ups, and ensure they are recorded in the appropriate tools.
• Drive accountability across the team: follow up on open tasks, risks, and dependencies until they are resolved.
• Maintain clear visibility of priorities and timelines so the founder always knows what needs to happen next.

Executive Support

• Manage the founder’s schedule around client work, internal meetings, and deep-work time.
• Help triage inbound communication and requests, surfacing what is most important and time sensitive.
• Prepare light materials, summaries, or checklists before key meetings so the founder arrives prepared.

RevOps Context and Coordination

• Learn and understand the core RevOps and GTM stack (HubSpot, Salesforce, and supporting tools) well enough to follow projects and actions.
• Coordinate with HubSpot admins and other technical team members so projects move smoothly from idea to execution.
• Ensure documentation is captured and organized so the team can reference decisions and processes later.

Key Requirements

• 5+ years of experience in a Project Manager, Chief of Staff, Operations, or Executive Assistant role supporting a senior operator or founder.
• A strong knowledge/background in SaaS/technology is essential for effective operation within the company’s environment.
• Strong project management skills: organizing work, structuring timelines, and driving follow-through.
• Comfortable managing up: you are willing to remind, nudge, and push for decisions from leadership.
• High level of ownership and initiative: you do not wait for tasks, you anticipate what is needed and act.
• Excellent written and verbal communication in English.
• Ability to work across multiple projects and contexts without dropping details.
• Full-time availability and interest in a long-term role.

Preferred Requirements

• Experience in SaaS, RevOps, GTM, or working closely with technical or revenue operations teams.
• Familiarity with CRM tools like HubSpot or Salesforce and related GTM tools.
• Prior experience in a consulting, agency, or multi-client environment.