Project Manager

(Note: This recruitment is subject to close at any time. An eligibility list will be established and used for current and future vacancies.)   

JOB SUMMARY

Under general direction, the Project Manager performs the more complex, advanced, and senior level coordination, maintenance, management, and oversight of the engineering review and inspection process for assigned projects. The purpose of the position is to monitor the progress and assist in the execution of public works capital projects including planning, scheduling, coordinating, tracking, and administration; administer project from inception to completion including design, review, public input and meetings, bidding, contract management and project completion; NPDES II compliance coordinator and administration of the capital improvement plan (CIP).  

ESSENTIAL FUNCTIONS

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. 
 
Contract and CIP Administration

• Oversee the services of professional consultants and contractors; determine project scope; prepare request for proposal and project scope of work; review, evaluate and recommend consultant; negotiate contracts; monitor consultant services to ensure compliance with professional engineering standards, mandated rules and regulations, contractual obligations, and approved budgets.
• Manage public bid process and contract signing procedures; prepare bid tabulations and conduct pre-construction meetings, as necessary.
• This position will manage contracts that originate in both the Engineering and Public Works Departments.

• Set up and update project schedule charts.  Monitor and coordinate activities of contractors, consultants, committees, community organizations and users to keep project on planned schedule.  Use project management scheduling software on larger projects. 
• Manage the development of plans, schedules, and consultants for the timely coordination with outside parties ensuring project milestones are met and projects are delivered on time.
• Manage and track the close-out phase of construction contracts and the documentation required for final project approval.
• Provide information to the public regarding construction projects; respond to questions and resolve complaints; prepare project notification correspondence to residents, businesses, and organizations impacted by projects.
• Coordinate project development and implementation activities with City staff, local and regional government public agencies, e.g., WSDOT, and private business organizations with a mutual or cooperative interest in assigned projects; prepare correspondence to present the City’s capital improvement program objectives.
• Review engineering and architectural design and construction plans, drawings, specifications, contract documents, cost estimates and related documents prepared by consulting engineers, architects, and contractors for compliance with professional and City standards and practices, coordinate reviews with other departments and agencies. 
• Grant application submittals and processing.

• Monitor and track local, state, and federal grants and loans for capital improvement projects for compliance purposes; work with granting agencies to prepare project agreements and submit timely reimbursement requests.
• Ensure proper documentation of compliance with funding requirements, including environmental, prevailing wage, material testing and approval, ad, and award procedures, right of way acquisition, and eligible project costs.

• Ensures that the City is complying with the Department of Ecology NPDES permit; implementation of the City’s NPDES Phase II Municipal Stormwater Permit and associated record keeping.
• Develop and maintain plans, policies, and procedures for storm water activities regarding regulatory agencies and changes in technology, including detention standards, water quality requirements, construction materials and design modifications.
• Coordinate spill response, spill investigation, spill clean-up and any enforcement actions with public works personnel as necessary; develop and implement an Illicit Discharge program.
• Plan and organize water quality activities of the Storm Water Program; assist the Public Works staff in the operation and maintenance of the City’s storm water conveyance system; assist with private development design review, perform site inspections, and implement water quality programs related to public and private ponds, storm water storage facilities and right-of-way systems.
• Develop specifications for contracted services; coordinate service contracts for design, construction, and maintenance of surface water facilities; assure compliance with cost and timelines and appropriate federal, state, and local laws, codes, and regulations.
• Respond to citizen’s questions and complaints about storm water programs/utility.
• Assist in developing and monitoring surface water utility budget, assure proper resources are available to fund capital improvement projects, maintenance, inspection, water quality and contracted services.
• Identify necessary storm water improvements and assist in the development of projects to correct identified deficiencies and the development of the 6-year CIP.
• Other duties as assigned.
• Represents the City and/or serves on Boards, Committees, as assigned by the Director and/or City Manager.

TYPICAL QUALIFICATIONS

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an executive level finance position.   A typical way of obtaining the required qualifications is to possess the equivalent of:
 
Knowledge of:

• Administrate principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of strategic plan development.
• Principles and practices of budget administration and purchasing policy.
• Principles and practices of contract management.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Methods and techniques of developing technical and administrative reports, and business correspondence
• Research methods and techniques.
• Federal, state, and local laws, codes, and regulations relevant to assigned areas of responsibility.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• Municipal public works administration. 
• Engineering, planning, design, construction, inspection, and maintenance. 
• The principles and practices of civil engineering. 
• General knowledge of the field of traffic and sanitary engineering on the municipal level. 

• Implement strategic plans, policies, and objectives.
• Using a computer and related software applications.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Prepare reports; read, analyze, and interpret technical procedures, and governmental regulations, statutes, and policies.
• Write reports and correspondence.
• Provide public relations.
• Develop and edit marketing, fundraising, and promotional materials.
• Manage projects and programs.
• Evaluate programs, services, and customer service efforts.
• Prepare and administer budgets, including setting and attaining revenue targets if applicable; operate in accordance with an approved budget. 
• Prepare and give presentations, including presentations at community or inter-agency meetings and presentations at public hearings of the City Council, City Boards and Commissions, and other external audiences.
• Facilitate meetings.
• Highly effective communication, interpersonal and collaboration skills.
• Exercise sound judgment and decision making.

SUPPLEMENTAL INFORMATION

The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.