Project Manager

Essential Functions 

• Project Oversight: Lead the development of projects related to empty components, tubes, turnkey solutions, and accessories, optimizing every workflow aspect.  The project manager will also work with cross-functional teams including sales, supply chain, logistics, accounting, regulatory, quality and engineering to ensure smooth operations during new project launches. 

• Quote Management: Request and analyze factory quotes, create GPI item code, create customer quotes, and collaborate with the sales team to finalize them.   

• Timeline Management: Establish and manage project timelines, ensuring all key milestones are met and communicated to stakeholders.   

• Progress Monitoring: Track project progress, facilitate timely communication regarding due dates and potential delays, and keep all parties informed.   

• Documentation: Prepare, review and maintain all documents during the development process including submission approval form, filling and assembly instructions, preliminary IL/ QQ documents as well as all supplier or customer documents.  

• Artwork and Sample Approval: Review and proof artwork, manage the submission of pre-production samples, and secure necessary customer approvals. 

• Communication: Maintain continuous communication with factories, clients, and internal teams to ensure seamless project execution. The project manager is responsible for communicating key dates, timeline deliverables and updates in a timely manner.   

• SAP Integration: Use SAP to manage project data, create materials for quoting, maintain supplier & customer price lists and facilitate processing the first-time order through PO requests. 

• Financial Coordination: Request and manage invoices and packing lists and ensure accurate customer invoices with internal finance teams for first time order.   

• Reporting: Maintain and update project details in SAP and lead open order report calls with clients.   

• Logistics Coordination: Collaborate with logistics for freight quotes and shipment releases and manage relevant documentation for shipments, including Switch Bills and Free Trade Agreement (FTA) Certificates of Origin. 

• Client Engagement: Participate in client meetings, both in-person and virtually, to provide updates and support project tracking.   

Job Skills & Requirements  

• Proven project management experience, adept at maintaining timelines and coordinating with both partners and internal teams. 

• Highly detail-oriented with excellent written and organizational skills 

• Exceptional communication, troubleshooting, and problem-solving abilities 

• Skilled in managing and positively influencing challenging or emotional customer situations, with a prompt response to customer needs. 

• Excellent client-facing presence with a passion for cosmetics 

• Team player, capable of thriving in collaborative environments. 

• Able to adapt to frequent changes, delays, or unexpected events. 

• Competent in interpreting and applying relevant federal regulations and customer technical specifications and assessing factory capabilities. 

• Energetic with a positive attitude. 

• Highly proficient in MS Office applications, with an emphasis on Excel. 

• Proficient and experience in ERP systems, such as SAP. 

Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 50 pounds.