Right of Way & Permits Manager

This class within the department is to review, process, approve, inspect and enforce right of way permits and work performed within the public right of way.  Provides oversight to land development, public and private utility construction, and the City’s capital improvement projects.  This class develops and recommends implementation of policies relating to management, quality control, standards of conformance, construction administration, and fiscal control.  

Supervision Exercised/Received:

• Exercised:     This classification typically does not supervise other employees.
• Received:       This classification typically reports to the City Engineer.
• Note:               Other reporting relationships may apply. 

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job/class. Management may assign additional functions related to the type of work of the job/class as necessary.  Other duties as specified.  Works under supervision of City Engineer. 

Essential Functions:

• Reviews, processes, approves, inspects, and enforces right of way permits; 
• Inspects and enforces traffic control set up within the right of way; 
• Coordinates and assists with the administration and review of land development and construction projects;
• Drafts, implements, reviews, and responds to various documents, ordinances, and emails;
• Documents, tracks, and maintains files through digital records management system; 
• Attends new construction and pre-construction meetings for City project and events (public and private); 
• Monitors city right of way for abandoned or unsafe utility assets or work performed within a permit;
• Creating and maintaining database(s);
• Creating applications to support field data collection;

Additional Duties:

• Other duties as specified and/or assigned;
• Provides internal and external customer service and technical assistance;
• Maintains company issued equipment. 

Responsibilities, Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation.  Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

  
 People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Persuades or influences others in favor of a service, point of view, or course of action; may enforce laws, rules, regulations, or ordinances.  Must be able to interact with internal and external customers, public, City administration.   

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization. 

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.  Coordinates and assist with Asset Management Program, utilizing GIS, to update and reconcile City assets from private and public development. Ensure Quality Assurance and Quality Control for all permitted infrastructure improvements constructed within public right of way.  

Communication Requirements:

Communications involves the ability to read, write, and speak.

Reads journals, manuals, and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies; general public, internal and external customers, consultants and contractors; composes original reports, training and other written material.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for long-range goals, planning and methodologies.  Decision making is focus of the job, affecting the entire organization, and surrounding population; works in an unstable environment with frequent and significant changes in conditions.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs skilled work involving rules/systems with almost constant problem solving; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly perform repetitive motions, see, hear, talk, and finger; frequently walk, stand, and reach; occasionally feel, grasp, lift, pull, push, crawl, crouch, stoop, and kneel. The working conditions may include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be light work, exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses computer software, office equipment or work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderately serious – affects work unit and may affect other units or citizens.

Unavoidable Hazards:

Bright/dim light; dusts and pollen extreme heat and/or cold; wet or humid conditions; extreme noise levels, animals/wildlife traffic; moving machinery; small entry spaces.
  
 Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Minimum Education and Experience Requirements:

• Associates or Bachelor's Degree (preferred) in engineering, or a directly related field’
• Two to three years of field experience as an inspector or progressively related experience;
• Knowledge of paving, grading, drainage, and construction means and methods is helpful;
• Two to three experience with state or local government; 
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

Knowledge (some combination of the following):

• Analytical testing procedures
• Effective budget management
• Effective management practices
• Appropriate Federal, State and local laws and procedures related to area
• Legislative processes particularly for the City
• Policy development and implementation
• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Adobe, etc.
• Project management
• Pertinent rules, regulations, procedures, and policies
• GIS concepts and functionality

Skills (some combination of the following):

• Digitizing and editing data from hard copy to digital form
• Advancing complex planning and project initiatives
• Communicating technical and complex information easily and concisely
• Communicating with various internal and external departments at all levels
• Delegating
• Public speaking
• Developing annual capital and operating budgets
• Drafting and creating documents, correspondences, presentations, memos, etc.
• Evaluating program measures and outcomes
• Leading and motivating people and teams
• Managing multiple projects and assignments
• Providing direction and accountability

Abilities (some combination of the following):

• Following standard procedures and established practices
• Organize
• Provide information, guidance, and assistance
• Prioritize projects
• Willingness to learn and share knowledge
• Customer Service 
• Critically think
• Make decisions
• Be diplomatic
• Multi-task
• Problem solve
• Build relationships
• Negotiate

• Some assignments may require a valid Driver's License with a satisfactory driving record and a valid Commonwealth of Virginia Driver's License within 30 days of hire.

Americans with Disabilities Act Compliance: 

The City of Petersburg is an Equal Opportunity Employer.  ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.