Administrative Assistant to R&D Project Manager

About Rochester Optical

Founded in Rochester, New York in 1932, Rochester Optical has a long history of innovation in protective and prescription eyewear. Originally focused on tactical eyewear for the Armed Forces, aviation, and law enforcement, the company later expanded into civilian prescription eyewear manufacturing.

Today, Rochester Optical is an industry leader with a full-service optical lab, wholesale business, stock lens facility, and advanced wearable device solutions utilizing augmented reality technology. Headquartered in Rochester, NY, the company continues to expand its national and international presence.

Rochester Optical is also growing through new ventures, including RLab, Allegiant Eyewear, and Mask Optix, further strengthening its position as a forward-thinking innovator in the optical and eyewear space.

Learn more at www.rochesteroptical.com

Position Summary

Rochester Optical is seeking an experienced Administrative Assistant to provide comprehensive administrative and organizational support to the Chief Executive Officer (CEO) and the Research & Development Project Manager.
 
 This role requires a detail-oriented administrative professional who excels at calendar management, scheduling, document preparation, project coordination, and confidential administrative support. The ideal candidate is proactive, organized, and comfortable working independently in a fast-paced office environment.

Key Responsibilities

• Provide administrative assistant support to the CEO and R&D Project Manager
• Manage calendars, scheduling, meetings, and agendas
• Prepare, edit, and organize correspondence, reports, spreadsheets, and presentations
• Perform clerical and administrative tasks, including document management and recordkeeping
• Handle confidential and sensitive information with discretion and professionalism
• Serve as a point of contact for internal and external communications
• Prioritize incoming calls, emails, and requests; escalate urgent matters appropriately
• Complete expense reports and maintain accurate administrative records
• Assist with project coordination, task tracking, and deadline management
• Support special projects and cross-functional initiatives as assigned

Essential Job Functions

• Coordinate schedules and manage time commitments
• Organize meetings, prepare agendas, and follow up on action items
• Independently gather information and recommend process improvements
• Plan, organize, and prioritize administrative work independently
• Maintain efficient office systems and workflows

Skills & Abilities

• Proven experience as an Administrative Assistant or Office Administrator
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong typing, proofreading, and document formatting skills
• High attention to detail with excellent follow-up
• Ability to anticipate needs and manage competing priorities
• Professional demeanor with a strong commitment to confidentiality

Education & Experience

• 5+ years of experience in an administrative assistant or office administration role
• Experience supporting management or leadership teams preferred
• Experience in a small to mid-sized company environment preferred
• Previous experience in an optical, ophthalmological, medical, or healthcare-related environment preferred

Disclaimer

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with the job. While this is intended to reflect the current job accurately, management reserves the right to revise the job or require other or different tasks to be performed as assigned.

Compensation & Benefits

Compensation is commensurate with experience.

Rochester Optical offers a comprehensive benefits package including:

• Medical insurance (Blue Cross/Blue Shield PPO and high-deductible plans with employer-sponsored HSA)
• Dental insurance (MetLife)
• Company-paid life insurance and long-term disability
• Paid Time Off (PTO) and paid holidays
• 401(k) with annual company match
• Vision benefits

Equal Opportunity Employer

Rochester Optical is committed to equal opportunity employment and does not discriminate based on race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Reasonable accommodations will be provided as required by law.

EOE/M/F/Veteran/Disabled