Assistant Project Manager

Position Type:                                       Full-time, Exempt or Non-Exempt

Reports to:                                             Project Manager

Supervisory Responsibility:                  None

Location:                                               Jacksonville, FL

Company Summary

Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region. 

Summary/Objective

Assist Project Managers works with the Project Manager, project team, and other management; and assists them in all phases and aspects of a project. Ensures projects are set up correctly and that proper tools are in place prior to the beginning of a project. Secures all necessary permits as requested by the Senior Project Manager, and makes sure contracts, insurance, and bonds are current and received before subcontractor performs any work on site.

Essential Functions

• Coordination of project kick-off.
• Establishes, monitors, and provides input into project budgets as directed by the Project Manager
• Coordinates contracts and materials to support the project by interfacing with procurement and external vendors and subcontractors.
• Assist the Project Managers in adhering to all Project Management related Standard Operating Procedures.
• Assist the Project Managers in interdepartmental communicating including data transfer within the departments.
• Review and comment on the scope of work, contracts, and specifications.
• Review and provide input to project schedules.
• Assists other department with the management of documentation and issues as they arise.
• Develops documentation and other client deliverables.
• Budgets costs to generate change orders and provide supporting documentation.
• Manages communication and coordination of disciplines within Stellar Energy.
• Completes progress inspections at fabrication shop to ensure progress is in adherence to the project schedule
• Coordinates with clients, vendors, subcontractors, contractors and technicians.
• Coordinates fabrication, installation and start-up issues throughout process.
• Supports project closeout (i.e., punch list items, client final acceptance, etc.); and
• Assists with warranty requests by assessing and executing a corrective action plan.
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Technical Capacity.
• Project Controls i.e., Cost/Schedule
• Procurement Interface/Coordination
• Contracts Management
• Communication Proficiency.
• Problem Solving/Analysis.
• Self-Motivated/Initiated.
• Microsoft Office.
• Scheduling software i.e., P6/Microsoft Project.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The employee is occasionally exposed to a variety of extreme conditions at fabrication shops and job sites. 

Job safety needs to be considered the top priority at all times. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift or move up to 25 pounds.  

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.  Occasional evening and weekend work may be required as job duties demand.

Travel

Travel is primarily not required with exception to local travel during the business day. Additionally, some projects may require out-of-state and overnight travel up to 40%.

Required Education and Experience 

• Background and / or experience in construction, engineering or management.

Preferred Education and Experience

• Bachelor’s degree in construction, engineering or management related discipline;
• 5 years’ background and / or experience in construction, engineering or management.

Work Authorization

Must be authorized to work in USA. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.