Cradle Project Manager

Position: Cradle Project Manager 

Department: Maternal Child Health 

Supervisor: Director of Community Health  

Compensation: $55,000 annually, Manager Salary Band 

FLSA Status: Non-Exempt, Full-Time  

Closure Level:   1

Hours of Work: Monday – Friday; Business Hours & Evenings. Occasional Weekends. 

MISSION STATEMENT: Eliminate racism, empower women, and promote peace, justice, freedom, and dignity for all. 

PRIMARY FUNCTION: The Cradle Project Manager will ensure alignment with the Cradle Kalamazoo Strategic Plan; mobilize community partners and community members to promote strategic initiatives that increase equitable access to health care, education, and services; engage and develop community partners; manage the functions and strategies of the Governance and Steering Committee. This position will ensure execution of trainings, meetings, research, and resources to deepen the capacity across Cradle Kalamazoo committees and partners around sustainable governance practices for collective impacts. The successful candidate will have a strong understanding of the root causes of infant mortality, health inequities, public health interventions, and the social determinants of health.  

QUALIFICATIONS:  

1. Ability to manage and prioritize in a demanding position and comfortability with ambiguity.  
2. Must be at least 21 years old. 
3. Bachelor’s degree in human services, public health, or related field preferred. 
4. Two years professional experience, preferably in community health systems. 
5. Ability to plan and coordinate special events programming. 
6. Experience with program development, community organizing, and strategic planning.  
7. Demonstrated ability to organize collaborative systems, follow routines, and respond to change as needed.  
8. Demonstrated ability to facilitate complex relationships. 
9. Demonstrated skill in addressing health disparities preferred. 
10. Familiarity with data analysis and grant writing preferred.      
11. Proficiency in word processing and Excel spreadsheets required.  
12. Excellent interpersonal and customer service skills.   
13. Excellent written and verbal communication skills including editing; must have excellent command of English language. 
14. Strong attention to detail and organizational skills. 
15. Able to effectively work independently, prioritize, multi-task and shift tasks.  
16. Able to work in a shared workspace with distractions. 
17. Demonstrated ability to work with people of diverse backgrounds.  
18. Able to demonstrate the mission of YWCA Kalamazoo and adhere to it. 

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.       

PRIMARY RESPONSIBILITES: 

1. Manages Cradle Kalamazoo’s governance board, admin data backbone committee, and other assigned external meetings, coordinate with governance and admin data backbone committee co-chairs and external personnel to ensure the execution of logistics --including scheduling meetings, creating agendas, taking minutes, record-keeping, post meeting communications/partner follow-ups 
2. Coordinates Community Health-Cradle Kalamazoo marketing and communications. Serving as the primary contact for marketing and communications requests, handling social media requests, printed materials, and ordering or ordering of promotional or informational materials. 
3. Develops and manages the work plans and strategic objectives for Cradle Kalamazoo’s governance committee, including narratives for budget reports, quarterly utilization reports, quarterly metrics assessment for the strategic dashboard and qualitative data for the annual meeting & report
4. Plans and executes events by organizing and managing events such as baby showers, workshops, and trainings. Ensuring all event logistics (venues, catering, resources, supplies, etc.). Collaborate with Cradle Engagement Manager for outreach events. Holds resource table at various events to educate, raise awareness and engage.
5. Performs inventory management by overseeing community health supplies, facilitating orders for events and amongst team needs, ensuring necessary resources are available for programming and events. 
6. Manages purchase request dissemination for community health team, ensuring timely submission and processing of payments for vendors, supplies, event related expenses, and keeping track of all purchases.   
7. Proactively seeks and connects to establish and maintain partnerships with stakeholders, organizations, volunteers, interns and community groups to enhance program reach and impact.     
8. Manages recruitment, task scheduling, and assistance of volunteers and interns, ensuring they are effectively integrated into program activities.   
9. Exercises discretion and independent judgment to develop, maintain, and evaluate day-to-day program service delivery in coordination with collaborative partners and Cradle Kalamazoo leadership. 
10. Identifies, negotiates, evaluates, and otherwise manages relationships with Cradle Kalamazoo staff/contractor(s), stakeholders and partners to further continuous program, service and administrative improvement 
11. Significantly influencing the collaborative’s success by working with community members to examine social, economic, cultural, safety and health system factors associated with fetal and infant mortality in a collaborative way.   

ADDITIONAL RESPONSIBILITIES: 

12. Assisting in preparation and accurate reporting of proposals, including compiling required statistics, data and support materials and evidence based model statistics 
13. Represent Cradle Kalamazoo at community events when needed 
14. Remain flexible and manage changing priorities on a continuing basis 
15. Be able to effectively communicate updates and necessary supports to direct supervisor and other Cradle team members as it pertains to the satisfactory of your role. 
16. Know and adhere to Association policies, procedures and practices. 
17. Safeguard confidential information gained because of the position. 
18. Comply with Association policy regarding required reporting of child abuse. 
19. Safeguard confidential information gained as a result of this position.  
20. As a YWCA employee, project a positive image of the organization and its programs to the community.  
21. Must have reliable transportation and be able to independently secure project items and attend community events as needed. Occasional transportation of clients may be needed in support of programming. Company car or mileage reimbursement is available. 
22. Work cooperatively with YWCA and Cradle Kalamazoo program participants, staff, and volunteers.  
23. Be able to work pre-approved and scheduled evenings and weekends as required by events and other organizational needs. 
24. Able to demonstrate the mission of the YWCA and adhere to it. 
25. Perform other duties as assigned. 

WORKING CONDITIONS AND ESSENTIAL FUNCTIONS:

1. YWCA assigned building
2. Occasional off-site locations; promotional events, networking events, community engagement events, etc.
3. Potential outdoor events 
4. Potential Actions: Sitting, standing, kneeling, bending, some lifting
5. Frequently required to remain stationary
6. Frequently required to move
7. Frequently required to utilize hand and finger dexterity
8. Occasionally required to climb, balance, bend, stoop, kneel or crawl
9. Continually required to communicate and exchange accurate information
10. Occasionally exposed to outside weather conditions 
11. While performing the duties of this job, the noise level in the work environment is usually quiet. 
12. The employee must occasionally lift and /or move more than 20 pounds. 
13. Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; 
14. Specialized equipment, machines, or vehicles used: computer, tablet, frequent driving to and from meetings in the community
15. Frequent travel to and from offsite locations and events 
16. Occasional exposure to bloodborne pathogens, airborne pathogens, or infectious materials

TRAINING REQUIREMENTS: 

1. Orientation to YWCA Personnel Policies, Mission, Purpose and Core Values 
2. Orientation to Domestic Violence, Sexual Assault, Confidentiality, Mandatory Reporting.
3. Other appropriate training and in-service which will occur during employment.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Equal Opportunity Employer