Project Manager

Job Purpose

The Project Manager will create the plan, schedule, and budget of all incoming properties to determine profitable exit strategies. The Project Manager will coordinate and manage the timely and profitable completion of approved real estate flip and home renovation projects. The Project Manager will coordinate mechanical work with Field Supervisor and directly supervise contractors to ensure that all work is completed following approved processes and procedures while meeting project timelines, budgets, and Elite’s quality standards.

Essential Duties and Responsibilities

Preconstruction Activities

• Visits acquired properties with the project team and takes the lead in the development of project scope of work, budget and timeline.
• Answers project-related questions to inform the decision-making of the acquisition team.
• Provides accurate and timely pre-construction project estimates while seeking to optimize the balance between project costs and value added.
• Creates construction budgets to finalize plans with return on investment (ROI) reports.
• Coordinates and attends pre-construction meetings at potential and acquired project properties and finalizes the scopes of work, including meeting technical experts when work is outside of expertise.
• Identifies issues that may fall into significant findings on home inspection reports, including serious structural or mechanical problems, and ensures a plan to correct or address them.
• Initiates proactive requests for utility turn-ons and permits from municipalities, utility companies, etc.
• Determines what, if any permits are needed and manages the application for, inspection of and compliance with all applicable municipalities as needed.
• Defines in the scope of work the remodeling style and final aesthetic design of each property.
• Ensures consistency of projects by implementing repeatable color schemes and quality standards.
• Prepares layouts and communicates final expectations to contractors. 
• Researches and standardizes materials and pricing information to ensure clear and accurate project estimates and budgets.
• Takes a lead role in recruiting contractors in an effort to ensure a consistent pool of qualified and reliable contractors.
• Receives feedback from contractors, answers questions, and refines the scope of work for each project as needed.
• Receives and reviews bids from contractors, and then selects contractors for each project.
• Sets an estimated project completion date and a spending budget; records these values in appropriate information systems.
• Completes additional job related duties as needed or assigned.

Project Management

• Remains informed and makes decisions that align with divisional goals, objectives, and budgets at all times.
• Responsible for coordinating and prioritizing projects to meet company goals.
• Manages all phases of construction to ensure that home renovation projects are completed on time, and within defined labor and materials budgets.
• Prepares weekly reports to Management as to project timelines and costs.
• Ensures the security of property perimeters, including lock changes and a lockbox is hung at each property, and that visibility into homes is properly minimal.
• Ensures that each property is added to appropriate systems and lockbox codes are accurately recorded in appropriate systems.
• Provides specific scopes of work, punch lists, etc. and due dates to all contractors.
• Ensures layouts and scopes of work are clearly communicated and available to contractors for review and reference either electronically or with hard copies on site. 
• Records milestones in appropriate information systems.
• Coordinates with contractors for takeoffs/materials to be purchased, and ensures proper materials are purchased and used. 
• Sends material orders to retail specialists, or builds and places small orders, when necessary.
• Receives project communication and updates from contractors and provides summaries to the leadership team.
• Validates the quality of completed work is done to Elite’s standards, using completion checklists as needed.
• Ensures that all structural and mechanical work is completed before beginning general construction.
• Manages staged product deliveries, trash removal, lawn care, and contractors’ quality and quantity of work throughout each project based on approved contracts.
• Validates completed work and measures against agreements and expectations before milestone payments are released to contractors.
• Holds contractors accountable to completion of their portion of the scope of work, including quality of work, and terminates contractors when they’re unwilling or unable to fulfill their obligations.
• Receives and validates incoming invoices from contractors.
• Adjusts project scopes and estimates and communicates changes as unforeseen events occur.
• Ensures change orders are updated and included in project reporting and tracking systems, and that changes to the original scope of work are documented properly.
• Performs a “blue tape walk” in the final stages of each project.
• Completes a final checklist based on the original scope of work.
• Ensures property receives a final cleaning upon completion of all construction work.
• Adds project completion dates in appropriate information systems.
• Schedules and attends an owner and realtor walkthrough of the final product.
• Handles email correspondence in a timely fashion to ensure customer service requirements to stakeholders/owners/residents and all teams within the company.
• Completes additional job related duties as assigned.

 Qualifications

• 3 to 5 years Construction background knowledge, HVAC/Electrical/Plumbing/Carpentry
• Previous successful experience managing projects and people
• Valid Driver’s License
• Associates Degree/Trade School Background in Construction/High School Diploma or Equivalent
• 2 to 3 years Managerial Skills
• Certifications welcome/but not required
• Bilingual (Preferred but not required)
• Background check required

Overview and Reporting Structure

• Division: Elite Buys Homes, LLC
• Reports to: Director of Real Estate Development
• Internal Reports: Currently none
• External Reports: Contractors
• Category: Salary
• Hours: 8:00am - 5:00pm, additional hours as needed