Site Administrator

Mission

Responsible for a variety of administrative & clerical tasks and be the main contact person for daily site needs and ensure efficient and smooth day-to-day operation with support of Senior/ Lead Technician . Provide support to all Site personnel, Head office & Client as required. Duties further include assisting with arranging meetings, travel, minutes; preparing reports, maintain appropriate filing system and managing stores/ spare parts.

Functions

• Attend to calls on site and ensure they are transferred to the right individuals, or take an appropriate message
• Filing of DTSI’s and permits
• Updating and control of timesheets
• Toolbox talk record keeping
• Maintain and file vehicle inspection reports
• Maintain and file PPE inspection reports
• Maintain and file all subcontractor HSE documents
• Maintain records of all site employees training and ensure early notification of expiry
• Attend weekly service meeting, take minutes and distribute them
• Check and submit site expenses for authorisation
• Prepare and update applicable reports
• Check and submit travel claims
• File incident reports
• File and follow-up on insurance claims until car repaired (dents, windscreens, etc.)
• Submit monthly standby schedule and ensure changes are made when required on Remote Weekend Dispatching team 
• Prepare and maintain register of all Company assets handed over to technicians and collect all on termination/ resignation, including, but not limited to, PPE, tools and IT equipment
• Assist with ordering and control of stationery and consumables, ensuring adequate stock at all times

HSE:

• Capturing Man-hours of all technicians and subcontractors and prepare monthly HSE report
• Assist Lead Technician in compiling monthly HSE reports for submission on 1st day of month
• Updating of HSE documents / policies
• Arrange and attend to site inductions, and the filing of induction documents
• Assist with recording of incidents, near misses and other safety reports
• Submission of safety walk cards
• Ensure that daily and weekly checks are completed and filed and monthly checklist / registers are completed by the 15th of every month.

Spare parts and tools:

• Manage access of storeroom by keeping accurate records of what was taken out and returned with guidance of the Senior/Lead Technician
• Manage issuing and returning of Company property, including radios, tools and equipment
• Report any defective radios, tools and equipment to site supervision
• Follow up and track parcels with courier companies under guidance of Materials Handler & Manager
• Prepare weekly reports of all deliveries and outstanding purchase orders
• Prepare and submit weekly reports of stock consumption
• Keep accurate records/ report of defect parts to be posted on SAP
• Prepare requisition note for purchaser and file them on site
• Liaise directly with Buyer to ensure all processes followed until delivery
• Responsible for storage housekeeping with support from Senior/ Lead Technician
• Accept and check deliveries on site and ensure documents (delivery notes, invoices, etc.) are scanned to head office and originals kept on file
• Prepare parcels to be returned and couriered from site and spares to be returned back overseas for investigations, repairs, etc.
• Manage and track all tools on site by means of tool register under guidance of Senior/Lead Technician & Material Handler/ Manager
• Responsible to assist with stock taking (quarterly, bi-annually & annually)
• Submit weekly/monthly stock reports for consumptions, issued stock and defect

NB: Might be required to do additional duties not mentioned above, depending on operational requirements

Qualifications:

 Grade 12 certificate

Complementary Training:

• Safety Hazards analysis.
• Power converters and PLC programming will be an advantage.

Profile:

• Attention to detail and problem solving skills
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Word, Excel and PowerPoint)
• Computer literate
• Working knowledge of office equipment
• Customer focused
• Willing to travel when required
• SAP & or JD Edwards experience desired
• Valid drivers licence 

YOUR BENEFITS:

In addition to the opportunity to make our world a little more sustainable, we offer you:

*Some offers may vary by location

Nordex adheres to a policy of equal employment opportunity. All employment decisions are made without regard to religion, age, sex, color, national origin, handicap, or other protected class and are in full compliance with all federal and state laws.